One thing everyone seems to not have enough of is time. Since you cannot get more time each day, the thing to do is better utilize the time you have. Following are five time management tips that have been utilized for years and continue to work well for those who do them.
Always prioritize what you should get done each day. Be sure to plan for getting key items done that move your most important project to completion or high priorities that help to accomplish your goals. Then do other activities that would be consider your normal job tasks by organizing them with similar a like activities together organize things first
Touch paper or emails only once. In other words do not procrastinate by deciding to "decide later." If it is something a subordinate can do or another team member enjoys doing, put their name on it and pass it along with minimal instructions. If it is reference material, skim it for what you need then either toss it or file it. If it requires you to reply, then write a note on paper or respond to an email right away with comments, questions, or suggestions.
Schedule high priority or key items into your day during the time you know you have the most energy and do your best work. This goes back to planning your day because you should always give you best efforts towards things that matter in the long run rather than just getting things done. So be sure to use your peak time for important tasks.
Whenever possible, delegate! You do not need to do everything yourself. Allow others to take on projects or tasks that may allow them to grow and learn. You may need to review their work or provide some guidance yourself at first or suggest someone on your team who can guide them through the necessary process. Eventually the subordinate or team member will be able to handle similar work on their own, which frees you for more important tasks.
Make an appointment with yourself for some uninterrupted time each day. Again we go back to planning your day so you accomplish more important things with the time you have. Use this uninterrupted time for strategic planning, project updates, or creative thinking. Even if this is only half an hour, it might help in moving key items forward in a new way, reducing stress, and preventing crisis.
The preceding time management tips have been tested by many people and have proven to work time after time. So if you want more time in your day, try these tips to see if they allow you to get more done by better managing how you work with the time you have.
Shirley Fine Lee has considerable training and expertise in time and project management, as well as training others within the corporate world to be able to do the same. Her book, "T.A.P.P. Steps in Tiime Management, is a must-have guide for personal time management in the 21st century. Find out more about her, her books, and learning options she provides on her blog at To Be Productive.
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